Venue Details

Q: How do I schedule a tour of the venue?

A: You can schedule a tour by filling out our contact form, calling us directly at 270.952.8019, or emailing us at hilton.farms@yahoo.com. Tours are available by appointment only.

Q: How far in advance should we book our wedding?
A: We recommend booking at least 12–18 months in advance to secure your preferred date, especially during peak wedding season.

Q: Do you host more than one event per day?
A: No. We only host one event per day, so the entire venue is exclusively yours on your special day.

Q: What is the venue capacity?
A: Our venue can comfortably accommodate up to 400 guests for a seated reception and up to 500 guests for a cocktail-style event.

Q: Is the venue indoor or outdoor?
A: We offer both indoor and outdoor spaces, including a beautiful lake for ceremonies and an elegant indoor hall for receptions.

Q: Is the venue wheelchair accessible?
A: Yes, our venue is fully wheelchair accessible, including restrooms.

Q: Are children welcome?

A: Yes, we love children at Hilton Farms LLC! However, please note that parents and/or guardians are fully responsible for their children at all times. Our staff does not provide childcare or supervision, and it is the responsibility of the adults attending to ensure their children’s safety, supervision, and needs throughout the event.

Q: Do you offer lighting and sound?

A: No, we do not provide additional lighting or sound equipment. All sound, music, and lighting services are handled either by our in-house DJ or by an outside DJ/vendor of your choice.

Q: Do you offer in-person meetings?
A: Yes. We require three in-person meetings prior to your event: one at the time of signing your contract, a second three months before your event, and a final meeting 30 days prior to your event.

Booking & Payments

Q: What is the deposit and payment schedule?
A: A refundable damage deposit of 2500.00 is due upon signing the contract. We have several payment options to choose from to fit your budget.

Q: What forms of payment do you accept?
A: We accept credit cards, cash, and checks. We do use square and there will be a 3% fee added to your total if that’s the option you choose.

Vendors & Services

Q: Do you provide catering?
A: We do not have in house catering, however we do have a preferred vendor list of amazing vendors, or you can hire out your own, all outside vendors are required to be fully insured.

Q: Can we bring our own vendors?
A: Yes, you may bring your own licensed and insured vendors. We also offer a list of preferred vendors who are familiar with our venue.

Q: Do you have an on-site coordinator?
A: Yes, we provide a Day of venue coordinator to assist with logistics and ensure your event runs smoothly.

Q: What are the rules for music and entertainment?
A: Both live and recorded music are welcome. To ensure guest comfort and hearing safety, sound levels must remain within acceptable limits as determined by the venue. All music and amplified entertainment must conclude by 10:00 PM.

Q: Can the kitchen be used for catering or meal prep?
A: Our venue has a kitchenette, not a full kitchen. It may be used for light staging and storage, but it is not equipped for meal preparation. Catering companies must come fully prepared, as we cannot accommodate on-site cooking.

Q: Are there restrictions on photography at the venue?
A: You are welcome to use any area of the property for photography. Please note that Hilton Farms also reserves the right to use photographs or other media from events held on the property for our publicity and advertising materials.

Logistics

Q: What time can we access the venue on the day of the wedding?
A: You may begin setup as early as 8:00 AM, and events must end by 10:00 PM, for all full day packages.

Q: Is there parking available?
A: Yes, we offer on-site parking, with options for valet service upon request.

Q: Are there nearby accommodations for guests?
A: Yes! There are several hotels, inns, and Airbnb options within a 20-mile radius of our venue. We’re happy to provide a list of recommended accommodations to help your guests plan their stay.

Decor & Setup

Q: Can we decorate the venue ourselves?
A: Absolutely! You're welcome to decorate the space to fit your vision. Please note that open flames, confetti, and nails/tape on walls are not allowed.

Q: Do you provide tables, chairs, and linens?
A: Yes, we provide tables and chairs to fit your package selection. Linens are available in various colors for an additional fee.

Q: Is there a space for the bridal party to get ready?
A: Yes, we offer private suites for both the bridal party and the groomsmen, both of which also have their private bath.

Q: Are decorations allowed?
A: Yes, decorations are welcome; however, all decorations, signage, electrical configurations, or construction must be pre-approved by Hilton Farms. Decorations may not be hung from light fixtures under any circumstances. All décor must be removed at the conclusion of your event, and the venue must be left without damages following the departure of the last guest.

Q: Do you offer full setup and teardown?
A: Yes. We offer full setup and teardown services as an add-on option with each package. This allows our team to handle everything for you, so you can simply enjoy your day stress-free.

Q: Do you rent out any of your décor items?
A: Yes. We have several décor items available for rent, including examples like arches, lanterns, table numbers, or centerpieces.

Alcohol & Music

Q: Can we serve alcohol at our event?
A: Yes, alcohol is allowed with a licensed and insured bartender. Kentucky is a Dry Hire State, we follow all Kentucky guidelines.

Q: Is there a noise or music curfew?
A: Yes, all amplified music must end by 10:00 PM in compliance with local noise ordinances.

Q: Do you allow live bands or DJs?
A: Yes! We welcome both live music and DJs. Please ensure they bring all necessary equipment.

Other Questions

Q: Are pets allowed at the venue?
A: Pets are welcome for the ceremony and photos, but must be leashed and supervised at all times. Pets are to be taken off of the property once ceremony has taken place.

Q: What happens in case of bad weather?
A: We always have a weather contingency plan and offer indoor ceremony options at no additional cost.

Q: Can we schedule a rehearsal?
A: Yes, we offer rehearsal day prior to event for additional cost.

Q: Can we have a sparkler or fireworks send-off?

A: We allow sparklers in designated areas. Fireworks and open flames are prohibited on our property.

Q: Can we have a designated contact person?
A: Yes. We allow one designated contact person to communicate with our team throughout the planning process and on the day of the event. This ensures that all questions and decisions are handled smoothly and efficiently.

Q: Is there a size or limit to the height and length of vehicles entering the complex?
A: Yes. Our entrance and parking areas can accommodate standard vehicles, SUVs, and small shuttle buses. Oversized vehicles such as large buses, RVs, or trucks may have restrictions due to height and length clearances. Please check with us in advance if you plan to bring larger vehicles so we can confirm accessibility.

Q: Do you allow bird seed?
A: Yes, bird seed is allowed, but only in designated outdoor areas.

Q: Do you allow bubbles?
A: Yes, bubbles are allowed, but only in designated outdoor areas.

Q: Are rice, confetti, glitter, fog machines, or pyrotechnics allowed?
A: No. For safety and cleanliness, we do not allow rice, confetti, glitter, fog machines, or pyrotechnics at the venue.

Q: Are firearms allowed on the property?
A: No. For the safety of all guests, firearms are strictly prohibited anywhere on the property.